AesthPA for aesthetics clinics
AesthPA connects bookings, WhatsApp, consent, payments and daily tasks, so you can focus on your clients.
Calls, email, WhatsApp and booking links arrive in one place instead of four.
Forms, checks and payment requests follow the booking without being chased.
One short brief shows what needs attention and what has been prepared.
The work nobody sees
Running a clinic means answering enquiries, sending forms, collecting deposits, coordinating prescribers, checking stock and remembering who needs a follow-up. AesthPA handles the administrative work around every appointment while keeping you in control of anything clinical.
Handled while you treat
Everything working together
Start with what your clinic needs today. Bring the tools that already work, or let AesthPA help create the complete setup.
Give clients one professional, connected way to reach your clinic.
Most clinics start on the number and email address we provide. Existing numbers and inboxes can be connected or diverted where your current providers support it.
AesthPA does not simply flag what is due. It prepares and carries out the next step once you confirm it.
You stay in control: sensitive or chargeable actions are presented for confirmation before AesthPA carries them out. Verification uses supported providers, and flagged results go to a person.
Take deposits and see what is still outstanding without chasing clients.
Payments are handled as a connected workflow through supported payment providers.
Build one product basket and let AesthPA compare it across more than 20 wholesalers in real time before you buy.
You review the recommended supplier and final basket before ordering. Prices and availability depend on participating wholesalers and are confirmed at checkout.
Create rewards around the clients you value, while using genuine diary availability more intelligently.
When an appointment is still open, AesthPA can review eligible client history and prepare a relevant invitation. You decide the audience, offer and timing; messages are only sent where the required marketing consent is recorded.
AesthPA turns clinic activity into ready-to-confirm actions, then carries them out with you always in control.
For example, if you agree a 10:00 appointment during a call, AesthPA can prepare the booking and confirmation as soon as the call ends. You check it, confirm it, and AesthPA completes the task.
One client. One connected journey.
They call, email, message on WhatsApp or use the booking link.
Incoming · Phone
Missed-call risk: none. Enquiry captured with the client record attached.
The right treatment and appointment are identified and booked.
Booking · Calendar
Treatment, duration and practitioner availability checked before confirming.
Forms, history, identity checks and payment requests are sent.
Workflow · Pre-appointment
Consent form, medical history, ID check and deposit request sent in one sequence.
Anything uncertain, clinical or requiring approval is clearly flagged.
Review · Owner
Flagged items wait for a person. Nothing clinical is decided automatically.
Aftercare, follow-up and an appropriate future rebooking action are prepared.
Follow-up · Prepared
Aftercare sent, follow-up scheduled, rebooking suggestion ready for approval.
No copying information between inboxes. No relying on someone to remember the next step.
From conversation to action
Calls made or received through the AesthPA softphone are transcribed into the client history. If you agree a booking or next step, the PA prepares it when the call ends—then waits for your confirmation before taking action.
Incoming call · +44 7700 900 123
Recognised client · 4 previous appointments
R. Mitchell
Client since 2023
Softphone transcript · call ended 11:42
“Perfect, please book me in for 10:00 tomorrow.”
AesthPA · action created
10:00 appointment, confirmation and consent form prepared.
Suggested next action
Book tomorrow at 10:00, send the confirmation and issue the consent form.
Example interface with sample data.
Your clinic PA
AesthPA turns calls and clinic activity into ready-to-confirm tasks: booking an agreed appointment, sending a consent form or payment link, starting an age check, placing an approved product order, or inviting the right client into a quiet slot. You review the suggestion; AesthPA carries it out.
The brief below is an illustrative example, not reported performance data.
Today at your clinic
6 items · 4 need approval
08:10
2 appointments still available tomorrow
DiaryReview suitable opted-in clients and approve a personalised return offer
Needs your approval
Call ended · 10:00 appointment agreed
Call actionBooking, confirmation and consent form prepared from the call transcript
Needs your approval
1 identity check needs review
VerificationOpen the flagged document for human review
Needs your approval
2 deposits outstanding
PaymentsResend payment links with a short note
Prepared · no approval needed
Product basket ready to order
PurchasingBest available price found across 20+ wholesalers · review and confirm
Needs your approval
5 established clients may be ready to rebook
RetentionSend prepared follow-up messages where consent is recorded
Needs your approval
Designed for responsible use
AesthPA supports clinic administration. It does not provide treatment advice or replace clinical judgement.
Anything outside administrative conversation is passed to an appropriate qualified person.
Age and identity checks that cannot be confirmed are sent to your team, never waved through.
Clients are only included in marketing once the required consent has been recorded.
You decide what can be sent or ordered automatically and what waits for approval.
Every prepared and approved action stays on the client record with a clear history.
Practitioner reviews
Short, captioned reviews recorded by aesthetics professionals in their own clinics.
Questions clinic owners ask